Billing Automation for Adult Day Care
Stop losing revenue to manual billing.
CareOS Systems automates attendance tracking, insurance claim generation, and transportation billing — so your team can focus on care, not paperwork.
Claims Generated
1,247
+12.5%
Revenue This Month
$84,320
+8.3%
Acceptance Rate
99.2%
+2.1%
Recent Claims
Your billing process is costing you money.
Most adult day care facilities lose thousands each month to billing inefficiencies they've accepted as “just how it works.”
Manual Attendance Tracking
Paper sign-in sheets and Excel spreadsheets cause errors, lost records, and compliance gaps. Every missed entry is lost revenue.
Slow Claim Generation
Staff manually entering claims into portals means delayed payments, increased denials, and hours of repetitive data entry every week.
Transportation Billing Chaos
Reconciling Modivcare PDFs with patient records takes hours. Mismatched trips and missing data lead to underbilling and lost claims.
Simple Process
Three steps. Fully automated.
From attendance to submitted claims in minutes, not hours.
Mark Attendance
Staff checks in patients on a daily roster. One click per patient. Jittered pickup and dropoff times are generated automatically for compliance.
Claims Auto-Generate
The system creates insurance and broker claims instantly — with randomized pickup times and correct rates. No manual data entry required.
Review & Submit
Review claims in a filterable table, export to CSV, or submit directly to payers. Flag issues before they become denials.
Everything you need to run billing.
One platform for attendance, insurance claims, transportation billing, invoicing, and financial reporting.
Attendance Tracking
Daily roster with one-click check-in. Jittered pickup and dropoff times generated automatically for compliance.
Insurance Claim Generation
Claims created instantly using payer rates when attendance is marked. No manual data entry into portals.
Transportation Billing
Automated mileage-based claims for Modivcare, MTM, and Alivi with broker-specific rate management.
PDF Trip List Parsing
Upload Modivcare PDFs. Anchor-based parser extracts trip data and flags mismatches automatically.
Private Payer Invoicing
Generate invoices for families, foundations, and VA with custom rate plans and flexible billing cycles.
Financial Dashboard
Revenue by payer, claim status breakdown, attendance trends, and denial rates — all in real time.
Transportation Billing
Purpose-built for transportation billing.
This isn't generic healthcare software with a transportation module bolted on. CareOS Systems was designed from the ground up for the NEMT workflow at adult day care facilities.
- Modivcare PDF parser with anchor-based extraction
- A0120 (Ambulatory) and A0130 (Wheelchair) procedure code support
- Broker-specific rate management (base rate + per-mile)
- Automatic pickup/dropoff times with compliant timestamp generation
- Rate propagation — update a rate once, all future claims recalculate
- Support for Modivcare, MTM, Alivi, and custom brokers
Trip List — Modivcare
February 2026 · 42 trips matched
Security & Compliance
HIPAA compliant from day one.
CareOS Systems handles PHI with the same safeguards required of hospitals and clearinghouses. No shortcuts, no exceptions.
Encryption at Rest & Transit
All data encrypted with AES-256 at rest and TLS 1.3 in transit.
Role-Based Access
Granular permissions ensure staff only see what they need to.
Audit Logging
Every action logged and timestamped for compliance audits.
Session Timeout
Automatic session expiration protects unattended workstations.
BAAs Included
Business Associate Agreements included with every plan.
Simple, transparent pricing.
Plans start at $99/month during our introductory period. No setup fees. No hidden charges. Unlimited users on every plan.
Ready to stop losing revenue?
Join the first wave of adult day care facilities automating their billing.